Delegate and Done

Are you short on time?

How many hours do you spend every weekon tiny, mundane tasks that never really add to your life?

Those emails, those errands, the endless back-and-forth, and of course, the never-ending to-do list.

Imagine waking up and knowing all those tiny details would all be taken care of —automatically — exactly the way you like it.

Today, I want to show you the exact playbook I use to save twenty hours per week — yes, 20. How?

By hiring an assistant.

(I know. I never thought I’d do it, either.)

Hi, I’m Ramit Sethi, the New York Timesbest-selling author of I Will Teach You To Be Rich and the founder of IWT and GrowthLab.

What can an assistant actually do for you?

I’ll break down my whole system in a bit, but first I want to give you a taste of what it’s like to have a great assistant helping you out.

Jump to the area in your life you’d love to have the most help with:

• Travel
  True “hands-off” travel

• Shopping
  My own personal shopper

• Gifts
  Never forget another gift

• Questions
  My assistant can get the answer

• Scheduling
  Skip the back and forth

True “hands-off” travel

Whenever I take a trip, my assistant coordinates all of the details. She knows my favorite airlines, my flight preferences (even down to my favorite seat number). She’s learned how to maximize frequent-flyer points so she helps me earn more points than I would on my own.

She checks me in for flights and texts me reminders with any maps and details I need to know — the weather, how I’ll get from place A to B — and puts it all in my calendar and app. All I have to do is pack and enjoy the trip.

She adjusts my calendar around the trip. When I arrive at my hotel, she’s already had healthy food delivered to the front desk. It’s waiting for me.

My own personal shopper

I never have to run errands to pick up more supplies, return an item I decide I don’t want, or bother with logins, password, reorders, shipping addresses. My assistant handles all of this.

All I need to do is tell her what I want and she takes care of it. Plus, she tracks the items I like, so requesting more is a 3-word email.

Me requesting more contact lenses. I don’t need to tell her which contact lenses — she already knows. “TY” is “thank you.”

Canceling something is just as easy.

Never forget another gift

My assistant reminds me about upcoming birthdays, anniversaries, and other occasions where I might want to send a gift. And she helps pick out, wrap, and send them all.

She also keeps track of my gift ideas so when holidays come, I know exactly what to send to friends and family.

Notice how my assistant provides me options. I get the final say, but 99% of the time, since she knows my preferences, I select from one of her recommendations. This lets me focus on other areas of life.

My assistant can get the answers

Are tickets still available to 92Y? What options should I consider for an Italian dinner for 4 people? What types of vests could I buy to help keep me cool at my wedding? (This was a real question I asked Jill to research for me, since I knew I’d be sitting outside in the hot sun for my wedding.)

Sometimes it’s pure curiosity. When a random question pops up, instead of going down the Google rabbit hole and getting distracted, I just send it to my assistant.

Like when I wanted to know how much caffeine I drank. Who has time to research that? So I just emailed Jill…

…and a little while later she sent me the answer.

Bottom line: Don’t drink more coffee, dude.

Skip all the back-and-forth

Scheduling calls, appointments, and meetings can be a major time suck … if you don’t have an assistant. But if you do, your assistant can handle all of the back-and-forth.

End result, my calendar is always up-to-date and every item is filled with all the details I might need: phone numbers, addresses, maps, talking points, reminders, and more.

30+ more examples of how an assistant can help you

I’m just scratching the surface here.

My assistant also…

• Schedules appointments (one-off and recurring)
• Processes email (triages or literally responds for me)
• Buys and ships gifts (over 25/year for me now)
• Screens calls (calls customer service or waits on hold)
• Returns merchandise and checks on refunds
• Organizes follow-ups for networking contacts
• Researches questions
• Gathers info and reviews
• Tracks birthdays and anniversaries
• Selects, buys, and ships items
• RSVPs to invites
• Plans vacations
• Makes reservations
• Handles thank you cards
• Handles social media
• Deals with insurance & utility companies
• Orders and delivers food
• Coordinates with service providers
• Provides customer support
• Preps documents
• Coordinates speaking engagements
• Sends out media releases
• Maintains contact details
• Buys event tickets
• Researches weekend activities
• Organizes to-dos
• Sends reminders
• Checks in for flights
• Makes sure plants are watered
• Updates websites
• Handles paperwork
• Coordinates with the bookkeeper
• Reviews HARO requests
• Tracks media hits and metrics
• Gathers testimonials
• Collects headshots and release forms

Just close your eyes and think about the last two weeks. How many tiny tasks did you spend your time on? (Really, close your eyes for 5 seconds and think about it.)

If those tasks just vanished — but they still got done — how much time would you save? How much energy would you have to focus on the things in life that you truly care about? Imagine translating that energy into performing well at work, being present with your family, or even into pure leisure. Now THAT is a Rich Life.

Hiring an assistant was one of the best decisions I ever made.

But if it’s so obvious, why doesn’t everyone do it?

(In fact, some people actually shouldn’t hire an assistant.)

The answer isn’t what you might expect.

Why don’t more people get an assistant?

“I’m not the kind of person who’d get an assistant”

If you think I’m going to convince you that you need an assistant, let me stop you right there: Some people genuinely don’t need one. If your life is in order and you’re running on all cylinders, you might not need an assistant.

Specifically:

• If you wake up each morning and have a calendar detailing what you’ll work on — and you stick with it — you might not need an assistant
• If you’re able to balance the short-term needs of life (like responding to email and reordering laundry detergent and buying gifts for your nephew) with the long-term goals of life (planning an annual trip, reaching out to catch up with friends regularly, attending interesting events in your city every month) — you might not need an assistant
• If you truly cannot imagine delegating even a small part of your life (even ordering peanut butter) to someone else — you might not be right for an assistant

But if you’re busy, and you realize that you might need help — or that you’ve been spending your time reordering detergent when your time is better spent on excelling at work, or building your business, or even simply spending time with your family — then an assistant could be an excellent investment.

Which is where most people say, “But I don’t know what my assistant would do for me!”

I hired my first assistant when I was working at a startup and running IWT on the side. My assistant was part-time, about 10 hours per week to start, and the biggest challenge I faced was that I didn’t think I was the kind of person who would ever hire an assistant!

In fact, I remember the first couple times I mentioned it to my friends (we were all in our early 20s at the time). “Ooh, an assistant, so fancy!” they teased. It was also a subtle recognition that I was doing something out of the norm and possibly pretentious.

I wasn’t a diva. I wasn’t some world-famous CEO. I was just a guy who had too much to do and I needed help.

(Changing that part of my identity was really hard. Thinking back to growing up, my parents raised 4 kids with no assistant or nanny. Who was I to need to hire help as a young single guy?)

But it took less than a week for me to see how much time I’d save.

Yes, it was awkward at first. I didn’t know how to find a good assistant, and when I found one, I wasn’t sure how to work together. Should we talk on the phone every day? Do we need to meet in person? What if I don’t have work for them to do?

Looking back, I figured all of that stuff out. But the most valuable thing I learned was to focus on my strengths. That means getting help for the things I’m not strong at and aren’t worth becoming strong at.

As my time has gotten more valuable, I’ve learned that money can buy you back your time. And I’ve found many new areas for my assistant to help me in. But the biggest challenge was rewriting my identity from someone who did it “all on my own” to someone who actively, and proudly, asked for help.

“How would I even use an assistant?”

In the early days, my assistant’s biggest help came from coordinating all those tiny items that end up consuming hours: scheduling meetings, ordering pants and returning the wrong size, getting something repaired in my apartment, deciding on a place to eat for a group of 4 next weekend, shipping a book to a friend, and on and on.

Now, my assistant handles much more: She knows all my travel preferences, down to my favorite seat and flight. She knows which frequent-flyer program to use for work trips vs. personal trips. She proactively reminds me of birthdays coming up — with 3 ideas for gifts already selected (I just review and say “Yes, this one”).

Most importantly, she’s allowed me to take a “big-picture” view of my life, while she handles the details. For example, I live in NYC and want to take advantage of all of the exciting and diverse cultural opportunities here. My assistant keeps track of possible events and helps me prioritize them in my schedule.

“How can I trust someone else to do this?”

It’s one thing to book a dinner reservation. But what about sharing your home address with your assistant?

Or your bank account information?

Or your social security number?

These can get really scary, really fast.

The simple answer: Trust is earned, and you give it to your assistant very carefully.

I’ll share an example from my own personal experience. Years ago, when I was interviewing a candidate for my assistant role, she was poised, professional, and had great prior experience. But within 2 weeks, I could tell something was not right.

I would send her emails and not hear back for days — sometimes ever. I started getting emails from business contacts saying, “Are you getting my emails? Are we meeting on Tuesday?”

I called my assistant and had a difficult conversation. She promised to do better. The next day, she sent me an email and quit.

No warning. No 2 weeks. Just gone.

The worst part: I logged into her email account and saw hundreds of unread emails she’d never gotten to. No wonder she hadn’t replied to my requests. She hadn’t even read them.

Imagine the horror I felt in the pit of my stomach. I never want to feel that again — which is why I created a series of “greenlight benchmarks” your assistant has to do in order to demonstrate their skill and trust.

I expect my assistant to respond to my emails within 1 business hour. Within 21 days, I expect them to be handling my travel and basic email. And on from there.

So if you’re wondering how to find someone you trust, don’t worry. You’ll always be in control.

If you decide you don’t want to share your social security number, you don’t have to. (You can simply have your assistant prepare documents for you, and even send you a pre-stamped envelope, so you simply add your social security # and drop it in the mail.)

If you don’t feel comfortable having your assistant email certain people, that’s fine, too. (One of my friends told me he hates to coordinate with my assistant, so I coordinate with him directly.)

You decide.

You don’t have to hope or wish that you find an assistant you can trust. Just follow the playbook and you’ll know exactly when you’re ready to give them more and more responsibility.

“I need to get my ducks in a row before I can hire an assistant”

OK, I know I’m not the only one who’s said this:

“I’ll have to spend way too much time explaining what to do. It’s easier just to do it myself.”

Honestly, I even thought this while I was working with my first assistant!

But I knew some people had figured this out. If they could do it, there must be a way to do it — and I could figure it out, too.

I learned 3 things along the way:

• I had to change the way I communicated. Spending 10 minutes upfront to be ultra-specific in what I wanted (and even if I wanted it done in a particular way) would pay off in literally hundreds of hours. There’s an art to knowing how to communicate the right way. Or better yet, just use the templates I’ve developed. (I’ll tell you about those below.)
• Guess whose job it is to “get those ducks in a row”? Surprise! It’s your assistant’s job! If you need to make a list of all your accounts, that’s now their job. If you need to make a “standard operating procedure” for some task, that’s now their job. You can simply talk out loud, let them write it down, and presto — it’s edited and ready for them to use.
• There are some things I still enjoy doing. I still like reading food blogs to hear about new restaurants. I don’t delegate that — I love it. But if I need a reservation, I ask my assistant to handle it.

You might think you need to get everything organized before you hire an assistant. But if that were true, why haven’t you already done it?

More importantly, it’s time to change your frame of mind: You don’t have to do this. You just have to cause it to get done. Now, it’s your assistant’s job.

Meet my assistant, Jill, who saves me 20 hours every week

I’d like to introduce you to my assistant, Jill. She has saved me 20 hours a week, every week, for the past 5 years.

That’s 5,200 hours saved!

Thousands of hours I was able to spend building my business, working out, watching Netflix, going to parties (often ones that she planned), hanging out with friends and family, sleeping, and most of all, not stressing out because I knew that I had a trustworthy, dedicated assistant to help me make my life effective, efficient, and enjoyable.

And Jill is remote: She doesn’t even live in my state!

Plus, Jill helps me with my personal life and my business.

And like every great assistant, she’s also helped me get better at partnering with an assistant. Together we’ve tested, refined, and perfected an entire system for peak productivity and white-glove treatment.

• An extensive catalog of tasks — large and small — that I can delegate to her and know they will be done perfectly
• Fine-tuned preferences so she can complete any task exactly the way I like it (my favorite seat on an airplane, special requests I make at certain restaurants, the exact brand and flavor protein powder I prefer, etc.)
• The perfect weekly schedule so we both get what we want and need, when we want and need it
• A bag of tricks to make communicating fast, easy, and crystal-clear

And this whole system isn’t locked inside Jill’s head. It’s all documented in easy-to-use, easy-to-update, easy-to-share Google Docs. (What if you could get access to that playbook? Read on…)

I get asked all the time about how to find a great assistant — especially from people who’ve been burned by cheap VAs. (And once you’ve found one, how do you leverage your assistant’s skills for peak productivity?)

If you truly want to know how to work with an assistant — and start saving 1.5 hours every day — I suggest learning from the busiest people in the world: CEOs and their executive assistants.

That’s why I partnered with my executive assistant to develop a fun, new program that SHOWS you how to find a trustworthy assistant, start delegating tasks to them right away, and partner with them to create a more effective and enjoyable life and business.

Don’t just read about it. Get the actual playbook we use to hire, to run our weekly meetings, to schedule travel, and so much more.

Working with a great assistant was one of the best decisions I’ve ever made.

Let me show you how you can do it, too.

Introducing…

Discover the magic of buying back your time

Delegate and Done is our brand-new, online course that gives you the systems, tactics, and tricks you need to find and work with a trustworthy assistant.

Follow along as we crack the biggest challenges of using an assistant:

“What can an assistant do for me?”

A lot more than you think — we’ll show you how you’re currently spending hours every day doing tasks you could delegate … so you can focus on the projects you choose, the hobbies you enjoy, and the people you love

“How do I find an assistant?”

We’ll show you where the best assistants hang out, as well as how to find the right assistant for you

“Can I trust an assistant with important or private stuff?”

Yes, if you hire the right one. We’ll show you how, step by step

“How long will it take to start saving time?”

We’ll show you how to start delegating work to your assistant on Day 1

And that’s just the beginning.

The Delegate and Done course includes 5 videos that SHOW you our complete system for finding and partnering with an assistant. You’ll also get a full collection of bonus word-for-word scripts, turnkey templates, and easy-to-use guides to make implementing the strategies and tactics in this course fast and simple.

This is not a PDF on how to hire an anonymous VA who just creates more work for you. Not all assistants are created equal — and hiring the wrong one can cost you.

This course is a behind-the-scenes look at how the busiest people — and their experienced assistants — get more done than anyone else, save hours every day, and still have more time to relax, hang with friends, and have more fun than anyone else.

Video

The One-Day Audit: What can I actually hand off to a VA?

What you’ll learn:

• How to find hours of tasks in your day that could — even should — be delegated to your VA
• Many tasks you could give to an assistant today
• The surprising secret of how much time those hidden tasks actually add up to

Video

Ramit’s 3-step system for hiring the right assistant

What you’ll learn:

• Read the actual job description I wrote to find my assistant, who saves me 20 hours/week and has been with me for years
• The 6 questions you must answer before writing your VA job description
• How to craft a VA job application that shows you how a candidate will actually perform on the job
• 10 questions I love to ask VA candidates (use these in your application)
• The top 5 places to find trustworthyassistants (including my #1 pick)

Video

The first week: How to delegate your most draining tasks right away

What you’ll learn:

• Delegation Do-Overs: Watch a student handle an assistant unsuccessfully, then see how I would have delegated
• How to make sure your assistant never comes back with a “no” or an “it can’t be done”
• 5 simple rules to make working with an assistant effective and effortless

Video

The 30-in-30 Method: How to delegate your most important tasks without interrupting your schedule

What you’ll learn:

• How to make and delegate 30 mentally draining decisions in 30 minutes — and save hours every day
• The best way to prioritize your assistant’s tasks
• How to get started with your assistant: step by step, how to kick-start a productive relationship and get things off your plate
• Advanced delegation tricks to save you — and your assistant — even more time

Video

White-Glove Service: 3 advanced systems you can set up with your assistant

What you’ll learn:

• How an assistant can always find amazing gifts for you to give family and loved ones
• How an assistant can build and nurture your business relationships
• How an assistant can make travel as smooth and relaxing as possible

And that’s not all you get when you join Delegate and Done…

Delegate and Done is right for you if…

• You’re ready to stop playing productivity whack-a-mole and make a real, lasting improvement to your life.
• You’re ready and willing to apply the lessons in this course. I can give you all the tactics, the word-for-word scripts, the same templates I use — but you have to actually use them.
• You’re ready to go beyond low-value VAs and find an experienced, trustworthy assistant who can make a major improvement to your life and business.
• You’re ready to learn how to find and partner with an assistant from the best — a super-busy CEO who is a master at systems and his veteran assistant who has developed strategies to save him 20 hours a week. (Even using a portion of their tips and tricks could change your life.)

If you’re ready, I can show you how to find a trustworthy assistant and work with them to get more done while spending more time on the things you love.

Get Delegate and Done – Ramit Sethi, Only Price 57$

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